PHOTOGRAPHY PLAN

  • <<< Please fill in this plan with as much detail as possible. Some parts may not be relevant for your day so please just leave them blank >>>
  • Contact Details

    Sarah can be reached on mobile: 0776 977 8395 >><< Sarah's husband Darryl, in an emergency can be reached on: 07734 176 152
  • Name & mobile number
  • Name & mobile number
  • Name & mobile number
  • Name & mobile number
  • Name & mobile number
  • Name & mobile number
  • Name & mobile number
  • Will you be having a videographer? If so it would be really great for me to know who they are so that I can make contact with them before the day and familiarise myself with their style etc
  • Location Details

    Including any additional information I may need to know with regards to parking and finding your venues. For example if permits or tickets are required, no parking at all, nearest parking, parking on a private drive or an area specially reserved or if your venue/s are not easy to find or postcodes don't actually take you to the correct entrance etc etc
  • Location that Sarah will attend
  • Only if second shooter booked - or both at same location
  • IF pre agreed and booked by yourselves.
  • Timings

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  • - 1hr 30min before person A leaves for Ceremony
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  • I will need to leave ahead by at least 10mins so that I can get parked and set up, unless I am travelling with you or we are already located at the ceremony venue.
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  • Only necessary if a 2nd photographer has been booked or it's been agreed that Sarah can cover both preps
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  • Only necessary if a 2nd photographer has been booked or it's agreed that Sarah can cover both preps.
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  • This includes group photos and your couples portraits. I recommend that you get these over with ASAP after the ceremony before people disappear. It's the quickest way to do this. We will hopefully have discussed the best way for your day by this point. We could potentially spilt the 'Portrait' session into two, with second later in the day when the light is lower.
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  • This is for your benefit so that you can see how long things might take. *You should allow around 30mins for the Couples portraits (location dependent) - unless otherwise discussed. * Group photos around 3-5mins per group. *Wedding Party Photos potentially 10-20mins depending on numbers and location.
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  • Venues with a coordinator and a formal meal often like to start seating guests 10-15mins ahead of your meal being served, so perhaps check with your venue if you aren't sure. Receiving lines can take 30mins+ my advice is don't do them!
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  • Please use the 'any other important timings' box just below if your speeches are split at different times. Someone may need to be on hand to come and let me know if you are doing speeches between courses as these times rarely run to schedule - unless of course I'm sat at a guest table in the room.
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  • If one of you has a surprise planned please let me know separately and please be aware this might impact your timings (depending on the surprise). You may add several event boxes if needed.
    TimeDetails of event 
    Add a new row
  • Please work this out depending on how many hours you have booked me for which will be on your invoice and contract. Hours are consecutive.
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  • Formal Group Photos

    ------- Please list all of the people in each of your family & friends group photos -------- This list does not need to include 'Wedding Party' groups (Bridesmates/BestHumans etc) as I will do those as standard x3 shots) Please give first names for individuals or 'family names' to refer to a group of non immediate family or friends and where it might be large group photo. i.e. "Katie and Luke - with Katie's extended family" which would mean aunts, uncles, cousins as well as immediate family OR "Katie and Luke - with {list immediate family names} and The Jones's and The Smith's - for example.
  • Please add up to 10 groups - don't forget (I'll be adding 3 Wedding Party photo groups on top of this list) each group could possibly take 3-5mins each depending on numbers and logistics. 3mins per group - 10 x groups = 30mins!!
    Both or just one of you? (Please use your names)With... (Family members / Friends) 
    Add a new row
  • People of Significance + Names For *Person A*

    Please list your most significant guests - their role or relationship to you, such as Parent, Sibling, Grandparent, Bridesmates, Groomspeople, non traditional role etc and their name. If you don't list them I may not know they exist. These people are the ones highest in my priorities 'to try' (I stress 'try') and get a lovely candid photo of. It is also nice for me to be able to refer to people by name.
  • Your relationship to them (Parent, Wedding Party role i.e. Bridesmate etc)Name of person (first name) 
    Add a new row
  • People of significance + Names For *Person B*

    Please list your most significant guests - their role or relationship to you, such as Parent, Sibling, Grandparent, Bridesmates, Groomspeople, non traditional etc and their name. If you don't list them I may not know they exist. These people are the ones highest in my priorities 'to try' (I stress 'try') and get a lovely candid photo of. It is also nice for me to be able to refer to people by name.
  • Your relationship to them (Parent, Wedding Party role i.e. Bridesmate etc)Name of person (first name) 
    Add a new row
  • Please let me know if there is anything I may need to be aware of with regards to family or personal situations of those attending. I am pretty good at putting my foot in it if I'm not made aware of something, so for the sake of all our embarrassment do let me know! hehehe ;)
  • Catering Information

    If I am with you for more than 5 hours I really will need to eat something. It is a high energy job and can be a long day, so I will certainly need to refuel at some point. It is always useful for me to know before the day if any provisions have been made for me/us with regards to eating. I normally choose to have a break at the same time you eat. So that I know what to expect or prepare for If you could indicate below by selecting the appropriate option from the list I would be very grateful.
  • Hot vegetarian meal provided by caterers at a guest table
  • Hot vegetarian meal ordered and pre paid for by yourselves and provided by caterers in separate room.
  • Cold vegetarian meal ordered and pre paid for by yourselves and provided by caterers in a separate room.
  • Sarah should arrange to leave the venue for a hot vegetarian meal or bring a packed lunch.
  • You are welcome to help yourself to the buffet/BBQ. Veggie options will be available.
  • You are welcome to help yourself to the buffet/BBQ. Veggie options will be requested specifically for you.
  • Any other information

  • Any other information you think I might need to know for the day. If either of yourselves or your Wedding Party are planning a surprise I strongly suggest You or they contact me to let me know as there may be an impact on the timings for your day so I can offer some advise - I have seen real issues occur with timings in the past when surprises have been planned and none of the suppliers inc venue, caterers and myself knew in advance.
  • Post Wedding information

  • Please let me know how you would both like to be known once you are married - will one or both of you be changing your surname, merging, making one up or will you be keeping your respective surnames?
  • Are you going away after your wedding day, either immediately or soon after? If so please let me know details such as location and dates to and from - This helps me to know when and how I'll have contact with you with regards to images and delivery etc
  • Occasionally people move home between the time they booked my services and their final wedding package delivery date, so please let me know if you have moved home, plan to or if there is a better address to post to such as a work address, as your package will be delivered Mon-Fri and will need a signature. Also if you will be away on an extended honeymoon/travelling an alternative address will be needed. (I will inform you once I have posted your parcel so that you know when to expect delivery - the following day)
  • Supplier & Wedding information

    It's really useful for me to know your key suppliers so that I can credit and praise them where possible and appropriate and also it helps if they make contact with me with regards to your images (I will always let you know if any supplier requests images before I send anything). Feel free to give as much or as little info as is relevant and that you can or want.
  • Person A, Person B, Wedding Party Etc
  • Their name and role - Celebrant / Minister / Vicar / Preist / A Friend etc
  • Any non permanent structure that a company might have provided for your day.
  • Anyone else you think deserves a mention

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